S&B Houston

TAI Engineers is seeking an Office Manager/HR Coordinator for our New Orleans, LA office. This role is primarily focused on office administration and operational support, with limited HR responsibilities (less than 15% of the role) such as assisting with onboarding and coordinating training schedules. We’re looking for someone with strong organizational skills, attention to detail, and the ability to manage day-to-day office activities while providing light HR support in partnership with our corporate HR team. This is an excellent opportunity for candidates early in their career who want to gain broad experience in a dynamic environment.

ABOUT TAI ENGINEERS, LLC

TAI is a total marine solutions company that provides engineering and production support services to a wide variety of customers in the US and abroad. TAI is a wholly owned subsidiary of S&B. TAI’s mission to deliver ‘Solutions that Enhance Value’ is the primary focus of any project that TAI undertakes. Since TAI’s founding in 1993, it has brought many vessels to fruition and has more than 5,000 designs in its library. TAI is ISO 9001-2015 Certified for Design, Engineering, Integrated Logistics and Program Management Services. TAI is GSA listed to provide engineering services and vessels to the US Government and we are a prime contractor on NAVSEA's SeaPort NxG program.

SUPERVISORY RESPONSIBILITIES:

None.

EDUCATION:

Bachelor's degree in Human Resources, Business Administration, Communications, or other related fields

QUALIFICATIONS AND EXPERIENCE:

• 1–3 years of experience in office administration, coordination, or similar roles; exposure to HR tasks a plus.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft 365; experience with SharePoint a plus.
• Ability to handle confidential information with discretion.
• Comfortable working collaboratively with cross-functional teams.

TYPICAL DUTIES AND RESPONSIBILITIES:

• Office Management (Primary Focus)

  • Oversee day-to-day office operations, including scheduling, vendor coordination, and facilities management.
  • Maintain office communications, calendars, and supplies.
  • Coordinate meetings, events, and travel arrangements for staff and visitors.
  • Draft and proofread correspondence, reports, and memos with attention to detail.
  • Organize logistics for tradeshows, career fairs, and related promotional materials.
  • Oversee vendor and service provider relationships, including cleaning, maintenance, and subcontractors.
  • Support ISO compliance efforts through document management and audit preparation.
  • Serve as liaison between employees and departments such as HR, IT, and Communications to streamline issue resolution and internal communications.

   

  HR Support (Entry-Level)

  • Assist with new hire onboarding logistics and documentation.
  • Prepare new hire packages and coordinate orientation schedules.
  • Maintain employee records and track mandatory training completion.
  • Schedule candidate interviews and support recruiting activities.
  • Track immigration documentation and deadlines in partnership with external legal counsel.
  • Assist with employee relations conversations at the direction of the HR Business Partner.
  • Help organize employee engagement activities and internal events.

LANGUAGE SKILLS:

Strong English language skills are required, including excellent verbal and written communication with an emphasis on clarity, professionalism, and attention to detail. The role demands the ability to draft, proofread, and edit documents with grammatical precision, as well as effectively communicate with employees, vendors, and clients across departments. Additional language proficiency, particularly in languages relevant to visa or immigration support, may be considered an asset.

MATHEMATICAL SKILLS:

Basic math skills are required for this role, including the ability to perform computations related to scheduling, vendor invoicing, expense tracking, event budgeting, and handling payroll or PTO calculations. Accuracy in arithmetic operations and comfort working with spreadsheets or budgeting tools are important for effective office management and HR administration.

PHYSICAL DEMANDS:

The physical demands of this role generally involve working primarily in an office environment with occasional walking short distances, bending, stooping, twisting, and reaching above or below shoulder level. The position requires sitting or standing for extended periods, handling and grasping office equipment, documents, and supplies, and occasionally lifting or carrying items weighing up to 25 pounds. Clear speaking, adequate hearing, and good vision are necessary for effective communication and reading computer screens or documents. The work is mostly sedentary but involves repetitive motions related to computer use and office tasks.

WORK ENVIRONMENT:

Normal work environment will be a business office with moderate noise.

Equal Opportunity Employer:  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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